Marketing Automation: Database Driven Solutions for Everyday Problems

Marketing Automation: Database Driven Solutions for Everyday Problems

Also called “Triggered Mail” or “Timed Mailings”, this is simply putting your mailings on an automatic schedule while still offering the same level of quality.

Immediately address declining play or new member sign ups without any required labor; through automated offers triggered by events your database tracks.  Don’t wait for a mailing of 1000 when you can mail to every single declining play or declining trip customer with a mailing as small as 1 piece that goes out daily.

We will help you setup a data transfer every morning from your player database to our data center. Your data then merges with your direct mail art and is sent to print automatically on one of our digital presses.  We automatically send your new member, birthday or inactive mailers out every single day!

With automation you also receive an email summary each morning of how many pieces were mailed with an opportunity to review the variables used in your mailer.  Records are also automatically cleaned and compared to the US Postal Service for accuracy as well.

This is an easy service to setup and you can focus your time and energy on other projects.

Examples of programs you can automate:
•    New sign ups
•    Birthdays
•    Inactives or trip frequency decline
•    Increased or declining play offers
•    Monthly mailers

You can easily automate personalized letters, postcards, and self mailers and then send emails to follow up.

Save

SQL Address Correction over the web (CASS)

I just wanted to share that we have finished building our Address Correction program to CASS certify records directly inside SQL over the internet.

We have deployed it into our daily triggered mailings so that every record a customer transfers to us is cleaned and updated to the USPS Addressing standards, zip+4 etc

We are updating Canadians in the same pass.

To Expand on the possibilities…
This means that we could connect this CASS program directly into a timed process with any customer to clean their internal databases as well.

What if a Casino uploaded their new signups to us each day, me cleaned and mailed them, then they import those database changes back into their system?  This would be easy to do at this point.  Too easy.

I would suggest going deeper and query:
SELECT TOP (1000) *
FROM dbo.PLAYERS
WHERE [ZIP] EXCLUDES *-*

They could send us 1000 records per day where zip+4 has not been coded.
This could be a nice daily cleansing ritual that runs Hands-Free and over the course of 30 days their database would be pristine. Plus it would continue to check for records to clean each day so it always stayed pristine.

Another milestone of capabilities for us here at CSG.

Never stop learning and growing!

New Direct Mail Folding and Tabbing Requirements

New rules for Folded Self-Mailers (FSMs) and Tabbing become effective January 5, 2013.  Are you ready?

Yes, you read it right.  More changes from the post office.  This time they say the changes will reduce damaged mail pieces and keep the high-speed postal machinery from jamming and slowing processing.  Well, that sounds good!  There will be no grace period, so get with your graphic designers and pass on the new requirements.

What is a Folded Self-Mailer?  It is a mail piece comprised of panels created when a single sheet or multiple sheets of paper are folded together and sealed to form a letter-size mailer.  It does not go in an envelope and is not bound in any way.  Any mailer that is bound in any way is a booklet and the new tabbing rules do not apply.  Mailers with discs have been reclassified and have different rules.

Here is a summary of the most important new rules for Folded Self-Mailers:

  1. Height maximum is now 6 inches (Minimum height is still 3 ½ inches).
  2. Length maximum is now 10 ½ inches (Minimum length is still 5 inches).
  3. Maximum Weight: 3 ounces.
  4. Final fold must be at the bottom of the mailer or on the leading edge (right side) of the mailer for oblong pieces.
  5. Limited to 12 total panels.
  6. Final folded panel creates the non-address side of the mailer as folded bottom to top or leading to trailing edge.  Address panel can no longer be on the very top panel.
  7. Mailers with 4 panels must be printed on 28 # bond stock (70 # book) minimum.

Here is a summary of the most important new rules for Tabbing:

  1. Perforated tabs are no longer accepted.
  2. Minimum size of tab is one inch in diameter.
  3. Minimum number of tabs is two.
  4. Placement of tabs is dependent upon the design of the mail piece.
  5. Tabs can no longer be placed on the bottom edge of the mail piece.
  6. 2 one-inch tabs may be used for mail pieces weighing one ounce or less.
  7. Mail pieces weighing over one ounce must use two 1 ½ inch tabs.

Have questions or concerns or need help with a tricky mail piece?  Give us a call and send us a copy of your artwork before you go to print and we’ll help make sure you have it right!

Call us at 800-881-2150… We’re here to Help!

Or here is our online request form

Triggered Direct Mailings in more detail

Continued from Triggered Mailings Part 1

Personalized Triggered Mailings

Personalized Triggered Mailings

Player guest Mary has been playing video poker for 3 days. She has accumulated enough points to move up to the Platinum level. The database notices this (we told it to watch for this) and triggers(1) a text to Mary’s cell phone “Hey Mary, you just made it to the platinum club. We are sending you a free Room offer as your first reward”.

The database also triggers(2) a personalized letter sent that day welcoming Mary to the platinum level with her Free Room night in it. This letter goes out by noon at the completion of her trip because the database triggered the data to merge and print directly on a waiting, automated press; hands-free.

She gets this offer letter 1 or 2 days after she gets home, not a month later when ‘the batch’ goes out.

The database also triggers(3) an email to be sent in 1 week later telling Mary that she earned some freeplay for her next trip (segmented and personalized based on your reinvestment plan). If she makes her reservation this week we can upgrade her to a 2-night stay.

The final scenario the database is looking for is to see if Mary comes back in or redeems our offers. If after 6 weeks Mary has not returned for a trip the database triggers(4) an increased reinvestment mailer where she is offered a free dinner for her and a friend if she books her room this week.

Design many trigger scenarios easily

Marys’ sample story is just that, a sample.
Triggers(1-4) included :

  1. Text on her cell phone (if she provided it)
  2. Personalized Bounceback letter
  3. Personalized Email offer coordinated with her letter
  4. An increased reinvestment mailer

You could have even triggered a text to her host to visit her on the floor if possible.

You can design as many scenarios that you can think of to create an endless array of personalized and automated triggered guest experiences that run all year long instead of bulk batches of mailings done monthly. Guests don’t always think in monthly batches like we do.  They are all on their own individual journeys and when we treat them that way we get our best results.

Triggered Direct Mail Marketing for Daily Success

Triggered direct mailings are mailings that are going out every single day that nobody has to manage. These mailings are known to work better than your other mailings because they are ‘triggered’ when all the ideal details come together for the guests you want most.

When you get stuck in budget meetings and everybody is putting out fires, there are mailings being sent out automatically from your player database to people matching your perfect criteria with your best segmented offer.

Automated Direct Mail Triggers

Automated Direct Mail Triggers

You can build perfectly timed, segmented and personalized mailings and put them on cruise control.

Send these daily offers to 1 person or thousands.

  • Nobody has to pull a mailing list
  • Nobody has to deal with postage
  • Timed and optimized with your favorite tiered offers

This is not a new concept so put those mailing labels down

In every phase of technology people hang onto the past because it becomes engrained.

Do you remember printing labels and giving those labels to the mail shop to apply onto your mailers? From labels we eventually gave the mailshop a diskette.  Then we started using thumb drives, email and ftp. Data moves fairly quickly now, but emailing a mailing list to a printer or a mailshop is the equivalent to printing labels these days.

In comes 2012 and casinos all over the world transfer data automatically outside of the player database to allow players to login to websites and see their points and what offers they have earned. The player database is being used to communicate in Kiosks and personalized offers are displayed directly on the machines too, automatically.

This is possible because your player database is updating outside vendor databases directly on a timed schedule.  Your player database has come a long way in how it communicates with your guests.

Why are we sending out mailings every 2-3 weeks when we can send them daily?

We tend to think in monthly cycles. We send out 2-3 mailings each month and we have a 1 week breather before we start working on next months. Usually we use the art from last month, make a few changes then pull new data and send all this to our vendor.  Rinse, Repeat.

Sure, we do analyze results to make changes to next month’s offers but the next mailer will go out before you have results from the last one so…  let’s just get this in the mail, it’s late right?

This monthly rinse and repeat cycle is the ‘labels’ of 2012.

For at least 2 of your 3 mailings you are using the exact same queries each month, applying the same reinvestment curve and just adjusting your event schedule.  I am by no means saying this is ideal but these things can be automated so you can focus more on the recipe and less on the processes.

Your time is best spent designing ideal client-relationship segments and reinvestment curves to match. You should not have to spend so much time pulling and sending lists, dealing with postage, handling return mail, uploading art and proofing content.

Build each player segment, matching art and put each one on cruise control.

Triggered Direct Mailings Continued here

Automated New Guest Bouncebacks and Inactive Recaptures

Personalized Daily Automated MailingsAre you going to the Las Vegas Gaming show in September 23-26 2013?(I am not allowed to mention the name of the event I am told) If so, make sure to meet up with the CSG Direct Mail team to get this exclusive offer available for Raving Fans and friends. (show details on bottom)

So you had 75 new players join your players club today. Awesome!! That is a great start! Do you mail them a bounceback offer that day or do you wait for a few weeks to save up enough for a mailing?

What about Inactives? Do you wait for 18 months to treat them as inactive or do you base it on their personal frequency and send out recapture mailings as soon as someone breaks their frequency?

We automate these campaigns for you so that they run on hands free on cruise control without you having to add staff, time and labor to do it.

You get higher player retention with automated, timed, tiered and triggered campaigns.
We can Help!

The CSG Direct Mail team will be walking the floors of the September Gaming show with special certificates that waive all setup costs and get you on cruise control sooner than you can imagine.

Look for us at the Global Gaming Show in September or reach out to us early @ 800-881-2150 to setup a time and place to meet up. You will find us hanging out with team Raving too, so come on by.

STOP THE PRESSES, BRANDED PERMITS BEING REJECTED

Company Indicias are being rejected without noticeSTOP THE PRESSES, BRANDED PERMITS BEING REJECTED Developing Story 7/27/2012

The USPS has decided to stop accepting any mail with branded permits of any kind – TODAY.

Permit holders all over the country received certified letters today 7/27/2012 (we did too) with a formal cease-and-desist on using anything other than standard font permits. So as of this moment they are rejecting mailings all over the country if you have one of these permits.  These permits have been used for years and we received no advanced warning.  Even mailings with partial drops last night cannot be completed today without covering the permits with generic black and white permits.

STOP THE PRESSES!!  They are forcing us to apply labels by machine and by hand to cover all permits before they can be accepted.

Change the permits on your art before you print..

If you are about to press Print call Paul Erickson at 800-881-2150 ext 17 for up to the minute information.

Story developing, more details to come…

UPDATES:

The Postal Service has a long track record of rolling out changes to their rules and regulations in a very slow and methodical manner. For example, the upcoming requirements in January that eliminate discounts for anyone using the old Postnet barcodes have been discussed since 2010 or earlier.

However, that history aside, the Postal Service surprised us all recently with a rule that rejected mail all over the country without any prior notice at all.  The US Postal Service will no longer accept decorative company indicia permits like this one:

Branded Permits

Marketing departments all over the country have modified their permits to be more decorative to take full advantage of the direct mail customer experience. Wither you put your casino name in your permit with a fancy font or completely colored it like we did (above), they are no longer allowed.

The only correct and acceptable company-indicia permits are built more like this:

Postal Permit

Standard Permit Indicia

Like I said, traditionally they would give a long drawn-out notice. Sometimes it seems that they don’t understand the processes we must all go through. Mailings all over the country were already approved and on the press or being completed when these rejections started happening on August 1st.

If you would like us to take a quick free look at your permit situation, just let us know.
We’d be happy to help!

Las Vegas BNP Casino Marketing Conference Updates

marketing conferenceAs we get closer to the July24-26th Casino Marketing Conference being held at the Paris Las Vegas Hotel Casino there is lots of new information I want to share. This is a unique event and casinos from all over the country are registered to be at this popular event.

If you haven’t yet registered yet, you can do so HERE.

BEFORE THE EVENT:

Raving Consulting is hosting a 3 day educational program:
2012 Host Development / Casino Marketing Conference
Monday, July 23, 2012 – Thursday, July 26, 2012

These Host conferences are powerful and there is no better way to rejuvenate your hosts and help them maximize the guest experience. This should be mandatory training.

DURING THE EVENT:

The CSG Direct Mail Team is giving away free data-capturing mobile websites (email and cell) to the first 50 people that come by the booth. You can collect customer email address and cell phone numbers (with playerIDs) FREE and take advantage of the lower postage rates from the US Postal Service at the same time.

These are popular, powerful and easy to use.
Stop by the CSG Direct Mail Booth for details.

WEDNESDAY NIGHT:

Well this is Las Vegas so there is never a dull moment, this event is no different. There are at least 2 main events after the show on Wednesday night the 25th. There are 2 events you get to choose from because they are held at roughly the same time. These are brought to you by Raving Consulting and the Casino Direct Marketing Association.

Casino DMA Event – The Casino DMA is hosting a party at Napoleon’s Piano Bar at Paris Las Vegas. This is the same casino as the event so it is real easy to find. These events are a great place to meet other casino executives, socialize and make long term friends in the gaming industry. In this industry you can use all the contacts you can get. This is a great event that is planning a few surprises.

Raving Consulting Event – Never to be outdone, Raving Consulting with Dennis Conrad, All Star Incentive Marketing and Raving Contests powered by SportGame.

Leave it to Dennis to create a seriously funky and nothing-else-like-it event for our best clients on Wednesday evening during Casino Marketing.

They’re piling into a 56 person bus at 6:30 pm for Dennis’ Inside Las Vegas Marketing Tour and Scavenger Hunt. We’ll break into teams and explore the “marketing” underbelly of downtown Las Vegas that most folks have never experienced. After the scavenger hunt, the survivors will get back on the Raving bus and head out to another Vegas super-value, and enjoy the Feast Buffet at Boulder Station Casino, our compliments.

This is truly a crazy, fun and bonding experience.

If you have any other questions about the event just let me know.

How to make USPS Every Door Direct Mail work

We can make the USPS Every Door Direct Mail (EDDM) Program work for you!

Every Door Direct Mail

EDDM Support from Pam Bush

Are you frustrated because you’re trying to use the USPS EDDM Simplified mailing program but find that it really isn’t that simple? What could be better than a mailing program that costs you less to print and even less to mail? According to the USPS website, you can even do it yourself.

However, many businesses have tried this approach of doing it themselves and then end up bringing us their mail pieces that have not been printed the right size or on the right paper stock and have been rejected by their local post office when they tried to mail their “simplified EDDM mailing”. Fortunately for them, we have found ways to salvage their print/mail job and still get it mailed for a reasonable cost.

A simple phone call to CSG Direct in the beginning would lead you in the right direction. As a premier Print and Mail Shop, we specialize in knowing what postal requirements are required for EDDM mailings. We can design your mail piece, obtain the addresses you need, do the postal paperwork, print the facing slips, all the required bundling and then present them to the post office for you.

We have had many successful EDDM mailings. One of our local clients printed and mailed out over 75,000 pieces. Their overall cost’s including postage was approximately $20,000. When their six month direct mail campaign ended, the ROI was $207,000. Due to their success they have chosen to continue using the EDDM program with CSG Direct, expanding their mailing area to reach even more new clients. We would like the opportunity to help you try to achieve these same amazing results.

*New ways to reach out to potential clients at a significant cost savings for your business.

*Get postage rates as low as 14.5 cents a piece depending on the mail area.
For postal approved Non-Profit companies: postage is only .07-.122 cents a piece.

*No mailing list purchase costs.

*Mail only to the zip codes or carrier routes YOU choose.

*Your mail pieces will go directly to the carriers and not have to go through postal machinery.
This allows for quicker delivery & a cleaner looking mail piece when it reaches its recipient.

This program works well for large corporate companies and as well for the Mom & Pop corner store/business. We can help make the USPS Every Door Direct Mail (EDDM) Program work for you. We’re here to help!

Call me at 1-800-881-2150 ext 36 and I’ll walk you through the whole program.

Pam Bush
CSG Direct Mail